Goods issue documents

Solution: READING DATA FROM GOODS ISSUE DOCUMENTS

Area: Logistics Other

Technologies: Content Intelligence RPA BPM

Every company that receives many orders from its customers can significantly accelerate and automate this process. Thanks to the use of the ABBYY FlexiCapture platform, which is used to intelligently search for data in any type of documents, the system automatically captures it and then sends it to any system, e.g. ERP class.

After analysing the client’s needs, we determine the extent of data that can be automatically acquired by the system. Sample fields/data recognised by the system include the following:

  • Particulars of business partners
  • Ordered products and their quantities
  • Currency
  • Amount
  • Order number
  • Prices
  • Delivery date.

The solution can support any range of fields. It all depends on the client's needs.

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Automatic data collection from documents is possible thanks to the preparation of intelligent recognition layouts (so-called Flexi Layouts), which contain fields previously agreed with the client. Additionally, during the creation of the layouts, the system can learn using the AutoLearning mechanism based on artificial neural networks and machine learning to improve its performance with each subsequent document processed.

After the implementation of the system, the employees so far responsible for the processes (most often manually entering data into the system) focus only on verifying that all data and items from the orders have been correctly acquired from the documents before sending them to the ERP system.

After analysing the document and the client’s needs, we can extract the following data from the above-mentioned document:

  • Place and date of issue
  • Name and address of the sender and carrier
  • Place and date of cargo receipt for transport, including the place of issue
  • Name and address of the addressee
  • Specification of the type of cargo, including information about the packaging method
  • Weight or number of pieces or other information specifying the quantity of goods
  • Characteristic features and number of loads
  • Information about transport costs
  • Information required for customs procedures.

Benefits

automation of the processing of orders sent by the customers thanks to the easy integration of the OCR tool with existing systems
significant reduction of the time needed to enter the data from the orders into the relevant system
elimination of errors during the manual entering of data from the documents into the system
lower processing costs
validation of data from documents using the client’s databases, thanks to which the entire process is carried out automatically

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